Academic Years

Comprehensive Guide to Managing Subjects in cutebrains School Management System


The cutebrains School Management System provides a user-friendly interface to manage subjects efficiently. This guide will walk you through the process of viewing, adding, editing, and managing subjects within the system, ensuring a streamlined approach to handling academic subjects for various classes.

 

Step-by-Step Guide

Accessing the Subjects Management Page

  1. Login: Log into your cutebrains School Management System account.
  2. Navigate to Subjects: Click on the “Enter Subject” option on the dashboard to access the subject management section.

Viewing Subjects

  1. Subjects List:
    • The page displays a comprehensive list of all subjects available in the system.
    • Each entry includes the title of the subject and actions available for managing the subject.
  2. Search:
    • Use the search bar to find specific subjects by entering keywords related to the subject title.

Managing Subject Actions

The actions menu provides several options to manage each subject:

  1. Edit Subject:
    • Click the blue pencil icon to edit the details of the subject.
  2. Delete Subject:
    • Click the red trash icon to delete the subject from the list.

Adding a New Subject

  1. Add Subject:
    • Click on the green “Create Subject” button to add a new subject.
  2. Fill in Subject Details:
    • Subject Name: Enter the name of the subject (e.g., Chemistry).
    • Description: Provide a brief description of the subject.
    • Pass Grade: Enter the pass grade for the subject.
    • Final Grade: Enter the final grade for the subject.
  3. Save Subject:
    • Click on the black “Save subject” button to add the new subject to the list.

Bulk Inserting Subjects

  1. Bulk Insert:
    • Click on the green “Bulk insert” button to add multiple subjects at once.
  2. Enter Subject Names:
    • In the provided text field, enter all subject names separated by commas without any spaces (e.g., chemistry,maths,english).
  3. Insert Subjects:
    • Click on the blue “Insert” button to add the subjects to the system.

Importing Subjects from Excel

  1. Download Sample Format:
    • Click on the “Download Sample Format” button to download a template for bulk subject insertion.
  2. Prepare Excel File:
    • Fill in the downloaded template with the subject details you wish to upload.
  3. Import Excel File:
    • Click on the green “Import Excel” button.
    • Choose the prepared Excel file from your computer.
    • Click “Upload Now” to import the subjects into the system.

Practical Examples

Example 1: Adding a Single Subject

Scenario: You want to add a new subject, “Chemistry,” for the upcoming academic year.

Steps:

  1. Click on the “Create Subject” button.
  2. Enter “Chemistry” in the Subject Name field.
  3. Provide a brief description in the Description field.
  4. Enter the pass grade (e.g., 33) and final grade (e.g., 100).
  5. Click on the “Save subject” button to add the subject to the list.

Example 2: Bulk Inserting Multiple Subjects

Scenario: You need to add multiple subjects, “Physics, Biology, History,” at once.

Steps:

  1. Click on the “Bulk insert” button.
  2. Enter “physics,biology,history” in the provided text field.
  3. Click on the “Insert” button to add the subjects to the system.

Example 3: Importing Subjects from an Excel File

Scenario: You have a prepared list of subjects in an Excel file that you want to import into the system.

Steps:

  1. Download the sample format template by clicking on the “Download Sample Format” button.
  2. Fill in the template with the subject details.
  3. Click on the “Import Excel” button.
  4. Choose the prepared Excel file from your computer.
  5. Click “Upload Now” to import the subjects into the system.

The subject management section in the cutebrains School Management System provides a comprehensive solution for managing academic subjects. By following this guide, you can efficiently view, add, and update subject details, ensuring smooth and organized school operations. For any additional assistance, the cutebrains support team is available to help.

Comprehensive Guide to Managing Classes, Sections, and Class Teachers in cutebrains

The cutebrains School Management System is designed to streamline administrative tasks, making it easier to manage classes, sections, and class teachers efficiently. This guide provides a detailed, step-by-step process for using the system’s features related to academic management, including adding new classes, assigning sections, and designating class teachers.

Step-by-Step Process

  1. Navigating to the Classes, Sections, and Class Teachers Page

To manage classes, sections, and class teachers, first navigate to the respective section in the cutebrains system:

  • Click on the “Academic” tab in the main menu.
  • Select “Classes, Sections and Teachers” from the dropdown.
  1. Viewing Existing Classes and Sections

The main page displays a list of existing classes along with their sections and assigned class teachers. Each entry includes:

  • Class Name
  • Sections within each class
  • Class Teachers assigned to each section
  • Operations for editing or deleting the class/section
  1. Adding a New Class

To add a new class:

  • Click the “Create new Class” button.
  • In the “Add Class” section, fill in the following details:
    • Class Name: Enter the name of the class (e.g., Class 12).
    • Sections: Add sections for the class. You can add multiple sections by clicking the green “+” button.
    • Class Teacher: Assign a class teacher to each section by selecting from the available teachers or typing in the name.
  1. Managing Sections
  • Adding Sections: Use the “Add Section” button to create new sections within a class. Each section should have a unique name and can be assigned a class teacher.
  • Removing Sections: To remove a section, click the red “Remove Section” button next to the respective section.
  1. Assigning Class Teachers

Class teachers can be assigned while creating or editing a class:

  • Selecting Teachers: Click the field under “Class Teacher” for each section and choose from the list of available teachers.
  • Editing Assignments: To change the teacher, simply click the current teacher’s name and select a new one from the list.
  1. Editing Existing Classes and Sections
  • Locate the class or section you wish to edit from the list.
  • Click the blue pencil icon under the “Operations” column.
  • Make the necessary changes in the form that appears.
  • Save the changes by clicking the “Update” button.
  1. Deleting Classes and Sections
  • Identify the class or section you wish to delete.
  • Click the red trash bin icon under the “Operations” column.
  • Confirm the deletion in the prompt that appears. Note that this action is irreversible and will remove all associated data.

Practical Applications

Scenario 1: Adding a New Academic Year

When a new academic year begins, you can add it to the system:

  • Go to the “Academic Years” tab.
  • Click the “Add academic year” button.
  • Enter the year title (e.g., 2024 – 2025) and other relevant details.
  • Save the new academic year to update the system.

Scenario 2: Managing Homework Assignments

To manage homework assignments for different classes:

  • Navigate to the “Homework” tab.
  • Select the class and section.
  • Add or edit homework assignments as needed, ensuring that students receive accurate and timely information.


The cutebrains School Management System provides comprehensive tools for managing academic structures efficiently. By following the steps outlined in this guide, administrators can ensure smooth operation and effective management of classes, sections, and class teachers. The system’s intuitive interface and robust features make it an indispensable tool for modern educational institutions.